Project Management Tools: The Investigation

Ability to duplicate projects (including task owners and due dates)
Task Assignment to team members
Add due dates to tasks
Gantt chart of all projects and also an individual’s projects
Overview of what the whole team is working on
Overview of individual projects
Create a task list or workflow, then assign an entire task list or workflow to multiple projects
See all the tasks I have (for any/all projects) in one list; the ability to sort tasks by project, by owner and by type
Clean look
creating a project would trigger a workflow to create all the tasks that would be associated with that project



  • Customized workflow management
  • Private and shared workspace
  • Unlimited file storage
  • Integrated chat
  • Customizable dashboard
  • Extensive Integrations: Evernote, Google Drive, Dropbox, etc.
  • Paid Integration: SmartGantt. Take a tour:

See project management workflow in action:





  • Task and/or Project driven
  • Set due dates and times on individual tasks
  • Add conversations and files to any individual task
  • Check project progress in customizable dashboard views
  • Individualized inbox (contains alerts for projects/tasks relevant to you)
  • Integrations: Dropbox, Google Drive, Evernote

See more Asana features:



  • Simple, tight interface
  • Tasks (to-do) list can be assigned, reordered and commented upon
  • Ability to add files to tasks
  • Message boards (team wide announcements or bulletins)
  • “Campfires”- in-app group chat; “Pings” – 1-to 1 in-app chat
  • Project Schedules
  • Timeline overview– check the progress of the entire team in a linear fashion

For more deets:


  • Highly visual interface
  • Drag and drop functionality
  • Projects referred to as “Boards”
  • Tasks within Boards are organized as “Cards”
  • Cards can be as detailed or as simple as you like (Attach owners, due dates, comment, attach files)
  • Calendar can be added as a “Power Up”

Find more details:

  • Podio
  • FREE

    Non-Profit Pricing for Plus Plan
  • Highly Customizable
  • Initial Set Up is Required
  • Triggered Workflow
  • Gantt Chart Integration (Non-native)
  • Try it!
  • Asana
  • FREE

    Marketing Managed
  • Clear Interface
  • Little to No Initial Setup
  • Easily Manage Multiple Teams
  • See all tasks in one view
  • Try It!
  • Basecamp
  • 29/mo

    No Per User Cost
  • Streamlined Interface
  • Little to No Initial Setup
  • Global Progress Timeline View
  • Automatic Check-ins
  • Try It!
  • Trello
  • FREE

    No Restrictions
  • Simple Interface
  • Little to No Initial Setup
  • Extensible Task List
  • Highly Visual and Tactile
  • Try It!

Podio is the most extensive and customizable option and is able to hit the majority of the stated feature requests. However, it does require initial setup and can have a bit of a learning curve. Podio is also a feature rich option that utilizes many of the requested features, including an extension for Gantt Chart functionality– it will run you 6 bucks per user, per month. Asana was redesigned and tweaked a bit within the past year and has a very clean, user-friendly interface. Basecamp is one of the “OG”s in the creative project management space and is well thought out and well designed from a user experience and project management standpoint. The cost is significantly more than the other tools investigated– $29.00 vs. free. Trello is the least robust in terms of features, at this point in time. This takes Trello out of the running for the most part unless you were enamored with the interface and user experience– it is highly visual and entirely different from the other tools.

I recommend using each tool with a mock project for a week and then narrow down your choices from there.


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